How to Recover Deleted Files on Windows / Mac is one of the most searched topics for anyone who has accidentally lost important documents, photos, or work projects.

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Losing files can be stressful, but the good news is that deleted files are often recoverable, whether you’re on Windows or Mac.

In this guide, we’ll explore proven methods, software solutions, and built-in tools that make recovery fast and safe. By following these step-by-step instructions, you’ll learn how to recover deleted files on Windows / Mac effectively, even if you’re not tech-savvy.

Key Takeaways

• How to recover deleted files on Windows / Mac is possible even after accidental deletion.

• Use native tools like Recycle Bin, Trash, File History, Time Machine, and iCloud first.

• For permanently deleted or overwritten files, third-party software like Recuva, EaseUS, Disk Drill, or Stellar can help.

• Backups and cloud storage reduce the risk of permanent loss.

• Quick action is crucial; stop using the drive to prevent overwriting deleted files.

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Why File Recovery Is Possible

Most people think deleted files are gone forever. Here’s the truth:

• When you delete a file, it’s not immediately erased; the operating system simply marks the space as available.

• The file remains on your storage drive until it’s overwritten by new data.

• This is why early action increases the chances of successful recovery.

Pro tip: Stop using the drive immediately after accidental deletion. Every new file reduces recovery chances.

How to Recover Deleted Files on Windows

Windows users have several options, ranging from built-in tools to third-party software.

1. Recover from the Recycle Bin

Bucket brigade: Let’s start simple…

1. Open the Recycle Bin on your desktop.

2. Look for your deleted file.

3. Right-click and select Restore.

The file will return to its original location.
Note: Recycle Bin has size limits. Older or large files may be permanently deleted.

2. Use File History (Windows 10 & 11)

If you had File History enabled, recovery is easy:

1. Go to the folder where the file was located.

2. Right-click → Properties → Previous Versions.

3. Select the version you want → click Restore.

Bonus tip: Regularly enable File History to avoid future headaches.

3. Restore from OneDrive Backup

If you use OneDrive:

1. Go to OneDrive online.

2. Check the Recycle Bin on the cloud.

3. Select files → click Restore.

This works even if your local drive is empty.

4. Use Third-Party Recovery Software

Sometimes built-in tools aren’t enough. Trusted software options include:

How it works:

• Install the software on a different drive to avoid overwriting deleted files.

• Scan the drive where files were deleted.

• Preview and recover the files you need.

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How to Recover Deleted Files on Mac

Mac users also have multiple recovery options, from native tools to professional software.

1. Recover from Trash

1. Open the Trash on your Mac.

2. Locate the deleted file.

3. Right-click → Put Back.

Works just like the Recycle Bin in Windows.

2. Use Time Machine Backup

If you use Time Machine, recovery is straightforward:

1. Connect your Time Machine drive.

2. Open the folder where the file was deleted.

3. Click Enter Time Machine.

4. Browse to the version you need → click Restore.

Always keep Time Machine backups up to date.

3. Restore from iCloud Drive

If your files are stored in iCloud:

1. Visit iCloud.com.

2. Go to iCloud Drive → Recently Deleted.

3. Select files → Recover.

4. Use Mac Data Recovery Software

For more advanced recovery, try:

Pro Tip: Always recover to a different drive to prevent overwriting.

Best Practices to Prevent Data Loss

• Enable backups: Time Machine (Mac), File History (Windows), OneDrive, or Google Drive.

• Use cloud storage: Keeps files safe even if your PC/Mac fails.

• Avoid installing recovery software on the same drive: Prevents data overwriting.

• Act quickly: Recovery is more successful if done soon after deletion.

FAQs: How to Recover Deleted Files on Windows / Mac

1. Can I recover permanently deleted files without software?

Sometimes, yes, if a backup exists (OneDrive, iCloud, Time Machine, or File History). Otherwise, third-party software is necessary.

2. Can I recover files from a formatted drive?

Yes, with software like EaseUS, Disk Drill, or Stellar, but success depends on whether new data has overwritten old files.

3. Is free recovery software safe?

Most reputable free software is safe. Avoid suspicious downloads to prevent malware.

4. What if my hard drive is physically damaged?

Software won’t help. Seek professional data recovery services immediately.

5. How often should I back up my files?

Ideally, daily for critical files, weekly for less important data. Cloud syncs help automate this.